Award Management Tool
Turn the award notice into a working calendar
The award agreement controls. Capture every reporting date, approval, condition, and evidence requirement before implementation begins.
Official guidance reviewed August 30, 2026. Grants.gov describes post-award work as implementation, financial and programmatic reporting, oversight, and closeout. Requirements vary by award and agency. Start with the Notice of Award, terms and conditions, and current agency instructions. See the official Post Award Phase and Post-Award Reporting Forms.
Master compliance calendar
| Requirement | Source | Period covered | Internal review | Due date | Owner | Evidence / status |
|---|---|---|---|---|---|---|
| Financial report | ||||||
| Performance report | ||||||
| Drawdown / reimbursement | ||||||
| Subrecipient / contractor review | ||||||
| Property / inventory record | ||||||
| Closeout deliverable |
Award setup
- Notice of Award and incorporated terms
- Approved budget, scope, and period of performance
- Special conditions and prior-approval rules
- Agency contacts and submission systems
Financial controls
- Chart-of-accounts and cost tracking
- Allowability and allocation review
- Drawdown, match, and supporting documentation
- Reconciliation and management approval
Program controls
- Workplan milestones and approved changes
- Performance definitions and source records
- Participant privacy and consent requirements
- Partner and subrecipient monitoring
Closeout and retention
- Final financial and performance reports
- Property and unused-fund disposition
- Open findings, claims, and corrective actions
- Record-retention start date and owner
This template does not establish a universal reporting schedule. Enter dates only after verifying the award, agency portal, applicable regulations, and amendments. Obtain qualified legal, accounting, audit, procurement, or program review when required.